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What Skills Do You Need to Become a Successful Virtual Assistant?

Skills you need to become a virtual assistant
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Are you thinking about working for yourself as a virtual assistant?

One of the many benefits of becoming a virtual assistant is the VARIETY of work you’ll be able to enjoy. And while many VAs choose to niche down by a certain sector or specialist skill there are a few CORE SKILLS that you’ll need to become a virtual assistant, regardless of your niche.

Here are 5 essential skills you need to become a virtual assistant:

1) Organisation and Time Management

The first, fundamental skill you need to become a virtual assistant is organisation and time management. If you started your career as a PA or EA you’ll probably ALREADY have this skill down.

A large part of supporting other members of staff in any organisation is being able to organise their time and your time as well

 

However, when you become a virtual assistant you’ll need to take your organisation and time management skills to a WHOLE NEW LEVEL.

Skills you need to become a virtual assistant

When you’re juggling work from different clients, you’ll need to be able to organise your time to make sure you can fit it all in. And that’s before you’ve added in a little bit of marketing and lead generation to help you grow your own business!

2) The Ability to Prioritise

Each one of your clients will want their work to take priority but it’s up to you to make sure you meet deadlines. So you’ll need the skills to get everything done IN ORDER of urgency and importance. 

 

Again, this is a skill you will already have from being a PA or EA but with the extra dimension of juggling multiple clients. It can be easy to fall into the trap of handling work as it comes in, or blindly ticking off items on your To Do list. 

 

But if you can master prioritisation skills it will make it much easier for you to be in control of your workload. Constantly reacting to the demands of your clients is a recipe for OVERWHELM, which is what you definitely don’t want! 

3) Basics of Marketing and Social Media

Skills you need to become a virtual assistant

For former PAs, marketing and social media might not have been a CORE PART of your day job. But it’s an important skill you need to become a virtual assistant.

 

Alongside the support role you’ll be taking on for your clients, you’ll need to dedicate a proportion of your time to marketing and social media.

This is essential for you to build a client list that will sustain your business for the long run. If marketing and social media are not something that you have experience in – FEAR NOT! 

 

There are loads of free resources out there to help you market your services online and offline. With persistence, it’s definitely a skill that you can learn as you go along.

 

If you’re looking to brush up on your marketing and social media skills, make sure you join my FREE Facebook Group – The Vital VA Club where I share daily tips and weekly mini trainings to help you attract more clients.  

 

You can also take a look at my earlier blog, all about how to find clients online.

4. Good Communication and Relationship-Building Skills

Being able to communicate CLEARLY is a critical skill you need to become a virtual assistant. Not only will you need to communicate your offer to potential clients, communication is also vital for maintaining good working relationships with existing clients.

 

One of the biggest CAUSES OF CONFLICT between Virtual assistants and their clients is poor communication. If you’ve failed to let clients know the scope of work you’ll provide, or you’ve misunderstood what they want you to do, it can end in some serious sour grapes. Which we would definitely like to avoid!

 
Communication skills are also key to help you attract more clients, and to build a support network. Being a good communicator is as much about listening to others as it is about telling people what you do. This will help you to grow your network AND grow your business. 

5. IT, Software and Technical Skills

Because you’ll be working remotely, being able to use a WIDE RANGE of software is definitely a skill you need to be a virtual assistant.  You’ll be reliant on your laptop and your broadband connection to get your work done, so being tech-savvy is a must. 

You might find that each one of your clients uses a DIFFERENT type of accounting or social media scheduling software, for example. Being able to learn how to use new tools will help you to get more done and allow you to handle the demands of different clients more easily.

A lot of entrepreneurs are also keen to out-source more of the TECHIE JOBS, such as mail automation or website management. If you are skilled at all things IT and tech you’ll be able to attract a wide range of clients who aren’t tech savvy themselves. So make sure you brush up on your computer skills!

Every virtual assistant is DIFFERENT and offer services that suit their niche and ideal client. But there are similarities that set successful virtual assistants apart, regardless of their area of expertise

 

If these are skills that you’ve mastered already, you’re well on your way to thriving as a virtual assistant. If not, there are many resources online to help prepare you for your journey.

If you think you’re ready to join the growing community of Virtual Assistants thriving beyond the 9-5 make sure you check out my PREVIOUS BLOGS on how to find clients online and offline.

Make sure you come back for my next blog where I’ll be delving into what you need to do to become a VA in the UK.

If you enjoyed the blog, make sure you download your FREE 5-step cheat sheet to attract clients the RIGHT way.

If you want to learn more about how to build a Virtual Assistant business around your family here are some of my favourite LEARNING RESOURCES!


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